Warm weather is coming, and we are probably planning for some time away to recharge our batteries. It’s not easy for Small Business Owners to go on vacation, though. We have to do a little planning to make sure our work doesn’t come with us. Today I am talking about seven easy tasks to do before actually going on a mini vacation.
First, let’s define what a mini vacation is. A mini vacation is taking off on Friday and Monday, creating a four-day weekend. While it doesn’t seem like a lot of time, we all could use the time to relax and do other things to take care of ourselves. That sounds doable, doesn’t it? After you made plans, now it’s time to get ready for the mini vacation. Follow along and do these tasks, and you are well on your way to having a wonderful relaxing mini vacation.
7 Easy Small Business Tasks To Do Before Going on a Mini Vacation
Prepare for the first day back.
If you use papers often, set up your desk for the first day you return. Place all the tasks in order by priority.
Set up your Planner for your return.
Update your planner for when you have returned BEFORE you leave. Write down what you need to do when you return the day before. There may be some changes but the majority of the tasks will be there and it will remind you what needs to be done, even if you have more to write.
Send an email to clients a week or two before leaving for your mini vacation informing them you will be unavailable.
Send an email to your clients a few weeks before to tell them of your up-in-coming mini vacation. Especially those customers you speak to often. Then again remind them a few days before. This will help the people who don’t write it down. Make up a sample email that you use each year so you don’t have to create a new one every time you go on vacation.
What to include in the email to a client about my vacation?
Include in the email to the client the following information:
1. The exact dates you will be gone.
2. The reason you are NOT in the office.
3. Mention who they can contact when you are not around (if any).
What should not I include in the email to the client?
There are some things you should not include in the email to your client about your vacation. See below for guidance.
Too many details about your time away.
Volunteering another person for a task when you didn’t ask them.
Telling people who you will contact them as soon as you return from your break. Remember: you will need time to catch up so don’t make any obligations or promises that will stress you.
Be sure to keep your private information, private. While you have great clients, you can not be sure who they may share your private information with.
Set up an out-of-office message in the PM the day before you leave on mini vacation.
We tend to be on call with our clients but doing this will also remind the customers that are not less organized about writing down other people’s schedules. Make sure the message is professional. You can say things like: “I will be out of the office from _____ to ______. Please leave a message and I will get back to you after _____ (date). If it is an emergency, please contact ________ at __________ number. Thank you for calling.”
What shouldn’t I say when leaving a out-of-office message?
Don’t mention you are on vacation. Since small business owners usually work from home, saying you are on vacation, they are basically telling a stranger no one is home. You can say something like, “I will be unavailable from …. to … .”
Take caution when setting up autoresponder email messages. This will respond automatically to ANYONE who sends you a message even stores, solicitors, clickbait, and spam. It is best to use this for private emails where you know all the recipients that know that email address. As business owners, you probably have more than one email. If you decide to do autoresponders, be sure to use it only for the email addresses with the least about of spam.
What to include in my business’ Autoresponder messages?
Below are a few suggestions on how to word your autoresponder message to eliminate the amount of details you are giving them.
I will be out of the office from ______ to ________. If you need immediate help while I’m unavailable, please email (other person’s email address). Thank you for your understanding.
I will be unavailable from ________ to ________. If you need immediate help, please contact __________ at (other person’s email address)by email. Thank you for your understanding.
How to Set Up Auto Reply on the Most Popular Email Clients
Now that you are ready to set up your auto-reply message in your email service, below are the instructions to use to set it up properly.
Set up Appointments Before you Leave for When You Return.
If you meet with clients, make sure your recurring appointments are in the books so you don’t miss a meeting.
Write your posts ahead of time.
If you blog weekly, write a simple but detailed blog post for when you are away. To make the post easier to write, you can use an older archived more general post and elaborate more on a particular part of the post and create a whole new post. This way, you have the majority of information and just need to add a few more facts to finish it off. This speeds up the process of creating and writing the post.
Well, that’s it for now. I hope these 7 Easy Tasks before going on a mini vacation help you get ready for your well-deserved time away. Now it’s your turn, what do you do to get ready for your vacation? Is there a task that you do that isn’t included above? Please leave a comment below. I would love to hear from you.
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