We have lots of tasks to do during the workday as small business owners. From answering phones, speaking with customers to designing new layouts, doing payroll, and writing invoices, our days are full of mindless tasks and mentally challenging ones. So how can we remember all of it? Below are some tips on how to remember tasks at work to make your day more productive:
6 Tasks to Improve your productivity
Make the device’s calendar your best friend.
Add appointments to the calendar and use the alarm feature for each appointment. Phones are used all day, so why not use them to help remember? Add an alarm to time slots on your calendar that describe in detail what you want to do and who you want to contact. When the alarm goes off, you will know what to do and there will be no downtime figuring out your task.
Make it a point to do the most important tasks first.
Everyone has busy work to do, but by doing the important tasks first, you will be able to then focus on the smaller tasks which do not take as much time. If you feel your important tasks are hard to get to right away, try getting a few of the 15-minute tasks out of the way to help you feel more accomplished, then start on your important task.
When doing your mentally challenging tasks, beware of interrupts.
If you allow interruptions it will take you longer to get the mentally challenged tasks completed and waste your day. Mentally challenged tasks need more of your attention, so turn off your phone alerts, allow your calls to go to voicemail, and make sure other coworkers know you need an hour to finish a project. This way you can focus on the next task at hand.
When tasks become so automatic that you forget if you did them, say to yourself that you completed that task while you are doing it.
By drawing attention to what you are doing and being aware of it will help you remember the completed task. You can also make a “done” list. This would include all the things that you completed in your day.
Schedule time in your day for different “Department” tasks.
As a small business owner, segment your workday by scheduling the time of the day that is most efficient for getting the different tasks done. An example would be doing the bills in the morning before your employees come in, or doing the invoices at the end of the day after the project is done.
Create a structure for your day that supports your strengths.
Do you work better in the morning for more creative tasks? Does making phone calls in the afternoon work better for you? Changing around your tasks to align with your best time to focus will make your tasks run more smoothly.
With a bit of planning, you will help yourself immensely! If each day changes create a task list the day before for the next morning. It works wonders.
What is your favorite time management tip? Please leave a comment below.
Visit our other productivity posts to give you even more ideas!
Below are some articles I found online that also talks about how to remember tasks at work.
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