How To Remember Tasks At Work

We have lots of tasks to do during the workday as small business owners.  From answering phones, speaking with customers to designing new layouts, doing payroll and writing invoices, our days are full of mindless tasks and mentally challenging ones. So how can we remember all of it? Here are some tips on how to remember tasks at work to make your day more productive:

6 Tasks to improve your productivity

• Make the phone’s calendar your best friend.  

  Add appointments to the calendar and use the alarm feature for each appointment. Phones are used all day, so why not use them to help remember?

• Make it a point to do the most important tasks first.  

  Everyone has busy work to do, but by doing the important tasks first, you will be able to then focus on the smaller tasks which do not take as much time.

• When doing your mentally challenging tasks, beware of interrupts.

  If you allow interruptions it will take you longer to get the mentally challenged tasks completed and waste your day.  Mentally challenged tasks need more of your attention, so turn off your phone alerts, allow your calls to go to voicemail, and make sure other coworkers know you need an hour to finish a project.  This way you can focus on the next task at hand.

• When tasks become so automatic that you forget if you do them, say to yourself that you completed that task while you are doing it.  

  By drawing attention to what you are doing, it will help you remember the completed task.

• Schedule time in your day for different “Department” tasks.

  As a small business owner, segment your work day by scheduling the time of the day that is most efficient for getting the different tasks done.  An example would be doing the bills in the morning before your employees come in, or doing the invoices at the end of the day after the project is done.

• Create a structure for your day that supports your strengths.

  Do you work better in the morning for more creative tasks?  Does making phone calls in the afternoon work better for you?

With a bit of planning, you will help yourself immensely!  If each day changes, create a task list the day before for the next morning.  It works wonders.  What is your favorite time management tip?  Please leave a comment below.

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