If you are not aware, I write an organizing blog to help people get and stay organized in their home. I created this post on that site and wanted to share it here as well since we, as small business owners, also need to organize our business files on our computers. Here we go clearing digital clutter.
“I have many documents, apps, music, movies, and images on my computer. Every so often, especially when I upgrade software or hardware, I like to go over the files and see if there are files that can be deleted. Here is the process of clearing the digital clutter I use.
I started out with my desktop files. And deleted any file I wasn’t using or didn’t want. I then, moved the files I wanted to keep into a folder that would describe the files.
I then went to my documents folders. Folder by folder and file by file, I went through all the files to see what to keep and what to get rid of. If there were files I wanted to keep but didn’t need on the computer, I would put them on a thumb drive and store somewhere else.
I moved on to the image files that took up the most space on my computer. I went through and deleted any duplicate photo files, blurry photos, and any photos I didn’t want to keep.
Then, I went to my control panel, software installed, and looked for an applications that I didn’t use and deleted them as well.
I moved on to My iTunes and deleted apps (lots of them), podcast and music (from when my kids were little) and old movies and TV shows I didn’t watch. Though, sometimes iTunes would download them again since they are available to download from the cloud. – You may not have this on your business computer. But, if you have one computer that serves your personal and business needs, you may need to review this section as well.
I cleared out my browsers cookies as well. Though, by doing this, I needed to go through the security procedures for some sites. Annoying but worth doing to clear the browser.
Microsoft Outlook emails were next. I restructured my email folders and deleted any emails that were irrelevant anymore and cleared my deleted emails about a day later.”
For Small Business Visitors, I created the checklist a little differently for you. At the top, you can write your company name. Where it says “Computer Name:”, create a nickname for each of the computers you are working on. As you go through the different areas of the computer, write the date completed in the box next to the area. That’s pretty much it.
“Wow, that took some time. It took me about one month. Though I am glad I cleared my digital clutter.
About a month later, I went back and I emptied my trash can. I allowed a month, just in case I mistakenly deleted something I didn’t want to delete. I then conducted a Disk Cleanup and Disk defragment tasks on my computer and restarted my computer.
By clearing my digital clutter, it helped me free up space in my computer. And, clear out items that related to tasks I am not doing any more in my life, which resulted in me looking more closely and determining what I wanted to do with my life.”
What areas of your small business do you need help with? Let me know below. You may see it in future posts.