Important Tips When You Set Up The Business Emergency Process

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Are you ready for an emergency? Will your business survive? With what we have learned from the COVID-19 pandemic, the hurricanes, and other national disasters coming each year, we need to be prepared so we can function wherever we are. This post talks about tips on how to set up your business emergency process so you know what to do next in case of an emergency.

It is a great time to go and prepare your supplies for emergencies. If you are a small business owner, you not only have to prepare your food and home supplies for emergencies, but you also need to prepare your small business.

6 Areas of Your Business Emergency Process

6 Areas of Your Business Emergency Process

Below are six important business emergency process tasks that will get you well on your way to having a solid backup system for your small business.

1. Have a backup of all your files stored in another location.

Files to back up are QuickBooks and client document files for your business. An entire backup system on an external onsite server or cloud storage will also help you get up and running quickly in another location or remotely. Online cloud storage to store your backup could be Carbonite and Acronis Backup.

Back up systems are very helpful when there is an issue in your business. Be sure you have a backup system in place for your small business. ~ Sabrina Quairoli Share on X

2. Create a grab bag for your small business emergency process.

Include important documents, printed password list, as well as insurance and warranties paperwork, bookkeeping binder (Affiliate Link), QB backup file, petty cash, client files (Affiliate Link), and contracts. Visit our post about how to make a well-organized bookkeeping binder for tips.

How to Create a Well-Organized Small Business Bookkeeping Binder

Or, even better, make a digital bookkeeping binder (Affiliate Link)! Visit our post called “How to Make a Digital Bookkeeping Binder” post.

How to Make a well organized Digital Bookkeeping Binder - featured image

3. Set up a plan with your employees or spouse.

Make sure they know what to take or what to do in case of an emergency. Be sure to write it down and keep the document updated often. Once a year, review this document to add any changes.

4. Create a list of passwords and store them in a private place.

Give a copy of the list to a trusted person or spouse for safekeeping. Be sure to give them an updated copy every time you change or add to the list. You can also purchase a service like LastPass for business and add your spouse to the account as well as share the passwords with them.

5. Make sure you have several emergency products to protect yourself and your staff.

Purchasing a fire extinguisher, smoke detectors, first aid kit, and other personal protective equipment to protect you and your staff. The above links are products for sale on Amazon.com (affiliate).

6. Create a business preparedness document that lets everyone know the process and procedures.

Visit the FEMA’s Business Emergency Plan you can print for your business. The CDC also has an Emergency Action Plan template for your business. The CDC created an Emergency Response plan template you can use.

Creating procedures, lists for emergencies will help you stay calm when and if an emergency happens. You can rest sure that you have everything you need to set up your business. I hope this helped you get inspired to do a business emergency process. Feel free to leave a question below if you need more assistance.

If you need more information, check out the FEMA.Gov website.