With national disasters and the recent Coronavirus outbreak, small businesses need to be prepared for anything. How ready is your office? Here are 8 tips on Preparing your Office for a hurricane or emergency.
Small Business Preparedness Tips
Do a full back-up of all your computer files when you first hear of the hurricane or emergency.
This will minimize the amount of missing information. Having at least two places where your stored files will help you. It can be an external server and cloud-based storage, like DropBox, Google Drive, or OneDrive.
Remember: at least two people should know how to access these files. If you work by yourself, maybe your spouse or significant other will know your storage places.
Create an emergency “Take Away” Package or Bin.
Take with you any important insurance paperwork, corporation papers, bank account numbers, and contracts if you don’t have it online. If you have things like Petty Cash, you should also have that in the bin as well.
Remove any items away from all windows and doors.
When a disaster happens, it’s important to place the various storage items away from the windows. Move them inside the space just in case a window breaks from high winds.
Board up ALL windows.
This is what is the norm when there is a hurricane. You probably already knew this but it’s important to add it to the list. =)
Take any electronics either with you or put on a higher surface.
If there is some equipment that can’t be moved, raising them to a higher surface and away from the windows will protect them from water damage.
Take anything that is of value since it will be hard to return back right after the storm.
Remember expensive equipment is hard to replace.
Make a list of all your login information and passwords and bring it with you.
Use online password storage, like LastPass so you will always have your passwords with you. If you want a paper copy, you can make one like this post. It’s important to print a hard copy, just in case your computer is not working properly after the storm.
Bring your payroll tax binder and information files with you.
Bring current year paperwork with you just in case you can not use your office, you can still do your work somewhere else.
Above all else, be safe! Below are some articles I found in preparation for emergencies. Feel free to check them out as well to make your plan.
If you are looking for specific checklists and plans, the U.S. Small Business Administration has lists for Hurricane, Winter Weather, Earthquakes, Tornados, Wildfires, Floods, and Cybersecurity.
Below an infographic for your convenience. Feel free to share with other small business owners.
By preparing your office for an emergency, it will help you to stay in control when everything is in chaos. And, you will be able to start up your business again much easier when the storm has passed. I hope this helps you get organized for a hurricane. I hope you stay safe always and your business is not harmed by the event. Peace.
We can help you refine your process and update your procedures. Feel free to check out our services: Procedure Evaluations and Refinement Services.
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