A few weeks ago, I talked about spring cleaning your digital files. Within the post, I mentioned briefly going through your online data. Well, this is one area that I needed to elaborate on; it’s the cloud files. This area is updated so often these days that we don’t look back on what we are keeping. Though we should, there may be some photos and files that we don’t need to save. It’s taking up too much space or is not useful any longer. So, why are you keeping them? I think it is because we don’t look at files as “our” files. We look at them as files we have but don’t possess. The fact is they are our files, and we must clean them up just like any other digital file we have on our onsite computer.
Table of contents
- What are Cloud files?
- What is included in the Business Cloud files?
- Cloud File Areas to Review and Questions to ask to determine if you need to take action:
- Additional Tips for Spring Cleaning Cloud files:
- Related Topics
What are Cloud files?
Cloud files are those you store online (out of your office). These files are usually accessible on the go. The files could be images, documents, spreadsheets, and images on social media profiles.
As small business owners, we usually have personal remote and business files on either one or more storage sites.
What is included in the Business Cloud files?
Social media accounts: Pinterest, Facebook, Linkedin, Twitter, HomeTalk, Houzz, Stumbleupon, Google+, Tumblr
File storage accounts: Dropbox, OneDrive, iCloud, Google Drive
Below are the instructions on how to clean up your cloud space for each of the primary providers:
Cloud File Areas to Review and Questions to ask to determine if you need to take action:
Page Timelines images – are there images you don’t like but didn’t have a chance to delete them?
Cover Page images – are they the same as all the other sites? How is your branding? Do you need to update your pictures?
About Page on your social media pages – Is your about description the same on all social media sites? Is there a way to make it more streamlined and easier to read?
Link Buttons that are connected to your pages Are there link buttons for other social media sites connected to the page? Check to make sure they are working.
Reviews on the page – Do you have reviews on your pages? Do you have new clients that you haven’t asked for reviews for recently?
Photos areas are your photos organized in the way you want? Are there blurring pictures that need to be updated?
Followers and Following area are some of your followers not following you? Do you want to group followers into particular lists?
Pinterest uploaded images with no likes or saves? Are there Pinterest pins that had no interaction?
Review folders on cloud storage – If you have an app that connects with your Dropbox, Google Drive, or iCloud, check to make sure that the files that are uploaded aren’t too big and are necessary to be up there. I tend to put data on the cloud while traveling and forget to bring it down after I get to my computer.
Review photo folders backed up on the cloud storage – If you are like me, you have a backup in place of your photos. Be sure you go through them and check the files to see if 1. It backs up effectively, and 2: If it takes up too much space and needs to be relocated.
Additional Tips for Spring Cleaning Cloud files:
Tip #1: Check out your public social media site incognito window.
This will show you what other people are seeing without logging out of your websites. In Chrome, you can view public accounts in an incognito new window. This will help you see what is visible on your pages.
Here are the instructions for Google on how to create an incognito window.
Tip #2: If you can’t do all these tasks while looking at them, make up a checklist.
Then you can schedule time each day to spend 1/2 hour working on updating the information or hire someone to help you get it done quicker.
Get a free copy of our Cloud Files Spring Cleaning Review Printable.
This is a lot of information, right? Today, I created a 7-page FREE Cloud Files Spring Cleaning Review printable. Sign up below to get your free copy and clean your cloud files. As a bonus, you will receive ALL of our ebooks for FREE!
Spring Clean Your Cloud Files
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Now it’s your turn. Do you spring clean your cloud files? How often do you do it? Please leave a comment below. I would love to hear from you.
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