Easy Ways to Track Mileage for Your Small Business

Whether you are tracking your small business mileage for tax purposes or tracking mileage to bill clients, it is important to keep good records. It’s really frustrating and stressful at the end of the year, you are missing information because you didn’t track it properly or consistently.  Then, you have to run around tracking down all the information that should have been tracked all along.  I know we have all been there.

But, this year, let’s vow to keep our mileage tracking more accurate by using these easy ways to track mileage for your business. Feel free to use the sheet below that I created, print it out each month to keep your records more accurate.

If you want a paper copy, here is the track mileage sheet to use:

Printable Mileage Log and Reimbursement form

How to use this form to track your small business mileage?

Well, I’m glad you asked. =) Here are instructions and tips on how to use this form:

• Start by printing out copies of this sheet and store it in your car.
• Fill in the top with your company name, year, month, and mileage rate. Here is the current year standard mileage rate link from the IRS.
• Store the paper in a plastic sheet protector in your vehicle(s).
• Write the name of your start location and where you are traveling to (end location) and why you are going to the end location.
• Set the trip meter to zero before leaving and write down the mileage you drove when you get to the location under the mileage column.
• If you invoice clients your mileage, I added a column for you to make a note to remind that you invoice. I like to use this column and write dates I invoiced the client, so I can refer the invoice if needed.
• Print out one sheet a month.  After the month is over, bring the completed paper into the office and store it in a safe place for tax time.

If you want to use an app instead of paper, here are Android and iPhone apps that have very good reviews for tracking mileage as of today.

Android Mileage Tracker:

TripLog- GPS Mileage Tracker

iPhone Mileage Tracker:

MileTracker – Mileage Tracker and Reporting

MileIQ Automatic Mileage Tracker

TripLog – GPS Mileage Log Tracker

App Tips:

• Try all the apps for your device to figure out which one you want to use. Not all the apps may have all the features you want so take some time and review them before committing to one app.
• If you do decide to use the apps, be sure to backup your device and your files often so you do not lose any information.

Whichever method you decide to use, make sure you stay consistent with your record-keeping. Creating a process on when you fill out the paperwork will help you not forget to fill out the information. And always have a backup plan if anything goes wrong with the system. You can print the weekly mileage log out and place it in a file for safe keeping.  Let me know how it goes, I would love to hear from you.

If you want to get more information on travel tips, feel free to visit our other post: Organized Business Travel Tips

Please note these are affiliate links through Amazon and at no additional cost to you, I will earn affiliate fees if you decide to make a purchase.