As a small business grows, we tend to adapt our original new business procedures to our growing company. However, these tasks may not work for a growing business. Some areas need to be modified to make the office more organized to increase productivity. This post will share questions to prompt you to identify the areas that need updating in your growing business.
An example of a process that needs modifying when a business grows is your invoicing process. For example, the invoicing process will need to change and take more time if you don’t update the system when you have more clients (Affiliate Link) to invoice. A solution to this issue is to use a software package, like QuickBooks or QuickBooks Online, instead of invoicing with Microsoft Word document manually. Read about an example of how I updated a client’s invoicing system.
Every year or two, I go through my procedures and processes and decide if the processes are still working and are the most efficient use of my time and energy.
6 Questions to Help You Be More Productive
Here are questions to help you make your office more organized as it grows. Take your time through these questions.
How much time does it take for me to do this process?
How much time does it take for me to do this process? >> Questions to Make Your Office More Organized When Business Grows Share on XAre the steps too complicated? Can I streamline the process?
Does this procedure have an easy retrieval system?
If someone else came in and followed this system, would they have issues maintaining it?
Will this system work for me in 2 years?
Will this system work for me in 2 years? >> Questions to Make Your Office More Organized When Business Grows Share on XCan I hire help with other tasks that are not getting done in a timely matter?
It will take some time, and you may need to ask others for their opinion to decide if the processes are still working.
Most importantly, make time to do this review. Rushing through this review process could do more harm than good. Remember, we need to assign time to highlight the details that may or may not work and decide if we can streamline the process further. If reviewing these processes are too overwhelming, get help from companies like mine to draw attention to inefficient processes.
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