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How often do you get distracted throughout the day? It could be talking or working with clients , doing updates on websites, problems with the computer, and various other things that can make your day go off the rails in productivity. As small business owners, we need to be productive in our day. If we lack productivity, it will not only affect our company but will also affect our income. And, you don’t want that, do you? Here are 8 productivity tips to make your business day more efficient.
Ways to Improve Your Productivity Right Now
- Limit time on issues
- Minimize distractions
- Take at least two scheduled breaks throughout the day
- Control how people can contact you
- Look at short-term and long-term goals for your business
- Create deadlines for yourself
- Say no to meetings that are not essential to the current or immediate future projects
- Pre-plan your week
- Plan the next day tasks the night before
- Keep your desk clear of clutter.
- Papers Need A Home
Limit time on issues
Not every problem can be resolved in one sitting. Limit time on an issue and write down where you left off for future spare time. Keep a running list of tasks that need to be done.
Determine the time of day that is most productive for you. It could be the morning, afternoon, or even evening. Don’t answer phone calls during your productive hours. Use caller ID to cut distractions.
Take at least two scheduled breaks throughout the day
Make sure you take your breaks. Your break can be 15 minutes to get a cup of coffee, get up to use the bathroom, or get lunch. Getting away from your desk for a few minutes will help refocus you on tasks better.
Control how people can contact you
Another productivity tip is to control how people can contact you. Use one form of communication with clients and employees/subcontractors. If you are near the computer often, use email. Use a phone or email to talk to a client. Texting should be a no-no for business communication. People forget what they write in text. If you are sending business correspondence, always use email. Documentation of the entire case is crucial to a practical and agreed-upon solution.
Look at short-term and long-term goals for your business
Create Checklists (to-do lists) to make your day more productive and focused. Have short and long-term goal lists. Separate goals into steps and check off each level as completed. For the immediate tasks at hand, create a weekly to-do list. If you need to be even more focused, make a daily to-do list. It is OK to change your to-do lists as new situations arise. However, keep those other tasks on the site so you do not forget them.
Create deadlines for yourself
Successful self-employed people do this well, especially for important goals and tasks. However, it’s more difficult to make deadlines for less important tasks. Try making a list of the less important tasks that need completing and adding them to your calendar as a recurring appointment.
And we can’t forget about saying no to this list of productivity tips.
Say no to meetings that are not essential to the current or immediate future projects
Not all meetings need to be done right now. If you have a client or associate that wants to talk. Make a clear agenda on what we need to talk about BEFORE the meeting. This will limit the time for distracting discussions.
Pre-plan your week
Visit your schedule on Sunday for the week. Make notes of what needs completing those tasks. Then, at the end of each business day, revisit the tasks for the next day. This tip will keep you proactive and not reactive in your business.
Update 2023: Below are some additional productivity tips that will help you get more done during the day.
Plan the next day tasks the night before
Taking time the night before to determine your top 3-5 tasks that need completing is really helpful to clear your mind. It will improve your night’s sleep and may even give you a more rested sleep. You may even wake up with some solutions to issues you are dealing with the next morning.
I also found that creating a plan BEFORE you leave work works well to remove any concerns while driving home. It will allow for being present with your family and enjoying your evening.
Keep your desk clear of clutter.
Another productivity tip is to clear off your desk . Are there any papers that are not necessary right now? Remove them. Keeping the stuff on the desk that is only for the task at hand will give you more control and keep you in line with what you need to do right now.
Papers Need A Home
If you work with papers, having them organized where they are accessible will make you feel empowered to file the loose ones. Plus, it will save you time when looking for something you need in a pinch. If you can not do anything else, you can easily use the ABC filing system method.
These productive tips will make you feel more in control of all the day-to-day activities that need to be done and keep your focus on the big picture, as well as allow your business to grow into a thriving organization.
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