As startup solopreneurs, there are many tasks need completing in the new business. A lot of the to-dos are bookkeeping related, and not everyone loves to do bookkeeping tasks. But, if you don’t set up a proper system now, you will most likely regret it later. So, lucky for you, I created a list of 7 ways to speed up your bookkeeping tasks. Do only a few at a time to help you speed up the process.
Quick Steps to Speed Up Your Bookkeeping Tasks
- Make a list of all the bills you can schedule to pay automatically: Gather this information over a quarter. And write it on a Bill Pay Sheet.
- Write checks through your bank’s Bill Pay: The checks that you write are the same as the checks on Bill Pay. The only difference is the check number is longer. Tip: Be sure to write the check number in your bank register to keep track of all the check numbers for when someone asks you if you paid a bill.
- Use QuickBooks or Quicken and automatically download transactions regularly: The software usually memorizes the categories for a particular payee, so you don’t have to remember what category (account) to use. Here is instruction for QuickBooks Pro. Here are instructions for Quicken. Plus, when you need to reconcile in Quicken, it recalls all the transactions downloaded from the bank so reconciling takes 15 minutes maximum.
- Make sure bank offers download files in QuickBooks: Some banks do not provide downloads into older versions of QuickBooks or Quicken. However, if you have QuickBooks Online, they do offer a way to download transactions even if your bank doesn’t download QuickBooks format. Here is a post I wrote earlier about the Pros and Cons of using QuickBooks Online.
- Have a bin just for paper bills that come in: Place this where you sort your paper mail.
- Set up online access to all your bills’ sites: Do this over a few months. Create a login list to help you track your log information just for bills. Here is a post from my organizing site that includes a log in the sheet you can print out.
- Revert to e-bills on the bills that offer it: No more paper bills. Have them email you when the bill is ready. Tip: On your iPhone, create these bill senders names as VIP items on your phone. Here are instructions on how to do it. The iPhone will mark your emails as VIP when they come in and will stand out from all your other emails. You can also create a folder called, “to pay” so it will remind you to check it once a week to review the bills.
By taking the time to set this up now and establishing a system, it will help you save time in the future. So, yes, it will take you time to set this up, but it will make your work life easier later.
What are your tips to speed up your bookkeeping tasks? Please leave a message below.
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