There are physical and digital files in your small business that needs to be retained for a certain length of time. Some need to be kept forever, others only for a short period. Today, we are talking about how to dispose of physical and digital files for your small business that you do not need any longer. You may be wondering why do I need to dispose of them properly. Well, there are several benefits of doing this the right way. Below are just a few. Benefits of getting rid of these … [Read more...] about Ways to Dispose of Physical and Digital Files
Small Business Paper Management Tips Archive Page
Welcome to our Small Business Paper Management Tips Archive Page to help you and your business streamline processes. Read the archive posts for tips to use in your business.
Easy Tips To Be Better Prepared for EOY Tax Return
Each year, we need to go through the business papers and create some order so we can give it to our accountant, right? We may have to go through piles and piles of neglected papers and receipts to find those tax-deductible golden copies that will help us. We all gather these receipts each year, but we don't have to spend a lot of time doing this task. Here are my favorite tips to help be better prepared for the end of year business tax return. Paper management tips to ease your end of year … [Read more...] about Easy Tips To Be Better Prepared for EOY Tax Return
Benefits and Tips to Revisit Paper Files Yearly
If you need a piece of paper from 10 years ago, how easy would it be to get it? Not many small business owners who have worked for years could say they would be able to find their paper files from 10 years ago. And, that is OK. We all don't keep every single piece of paper, though I found while working with several small businesses that not finding that piece of paper gives them undue stress for days if not weeks trying to find it. So, instead of stressing about lost papers, let's create a … [Read more...] about Benefits and Tips to Revisit Paper Files Yearly
How To Organize Employee Records in Your Small Business
How do you keep your employee's paperwork? Do you have one folder for each employee? Or, are they all in one folder? Do you know where all your employee paperwork is? Do you have subcontractors? Where are all the sensitive W-9 and W-2 paperwork? Are they in a secure place? Every small business needs to keep employee records. I have found that several small businesses do not know where all their paperwork is. And, if this information falls into the wrong hands, you could be creating … [Read more...] about How To Organize Employee Records in Your Small Business
Easy Tips to Capture Old Business Pictures using PhotoScan by Google Photos
If your service-based business has been around for a while, you probably have several before and after photos that may not have an accompanying digital file. To get these photos on a digital device, you will have to scan them. But spending time scanning photos takes too long. As a small business owner, we don't have the luxury to take the time to do this task. Today I am sharing a way to scan your before and after photos using a quick app on your iPhone or Android device. The free app is … [Read more...] about Easy Tips to Capture Old Business Pictures using PhotoScan by Google Photos
How to Shred Important Small Business and Personal Papers
I was checking out my storage area and realized that I haven't revisited my old papers in a while so recently I went through the old bins and started shredding lots and lots of papers. The thing about paper is that it doesn't take a lot of room and I can easily place it somewhere and let it collect dust. But, this is not necessary. The IRS doesn't need us to keep every single piece of paper that ever crossed our desk. As a small business owner, we need to be more conservative with … [Read more...] about How to Shred Important Small Business and Personal Papers
Essential Business Home Office Filing Systems to Keep the Papers Organized
Do you work from home most of the time? If so, you probably have papers that need to be filed. Whether they are long term storage or short term task papers, you will need places to store these things to be able to retrieve them easily. This week we are talking about the essential business home office filing systems you need to make your office work more efficiently. Let's start with the temporary papers in your office. Temporary Home Office Filing System These temporary filing systems … [Read more...] about Essential Business Home Office Filing Systems to Keep the Papers Organized
3 Ways to Organize Your Small Business Files
Your office files can get very disorganized if you don't have a good management system established. By not having it organized, it will result in undue stress for you and your employees. Taking the time to organize these systems will make your business run more smoothly and reduce stress for you and your employees/clients. Below are three powerful ways to organize your home and office files. Sorting your small business files by color coding. Use different colors to represent different … [Read more...] about 3 Ways to Organize Your Small Business Files
How Long Should I Keep Business Records
How long do you keep your business files? Do you keep them forever, or do you get rid of them after a certain length of time? Keeping files for a business is different from keeping your personal files. Many different types of business files need to be kept at different lengths of time. Over the years, small business owners have asked me these questions. The IRS doesn't have a clear, across-the-board answer to this question, so here is what I suggest. If you wish to visit the IRS.gov website, … [Read more...] about How Long Should I Keep Business Records
