Wouldn’t it be great if you didn’t have to deal with bookkeeping tasks? Are you seeking virtual bookkeeping services to help your Pennsylvania small business (1-5 employees)?
Sabrina’s Admin Services can help! We offer affordable rates and can organize your books and streamline your bookkeeping. You not only get a bookkeeper, you also get a Professional Organizer who is passionate about working with small businesses (especially 1-5 employee businesses).
Estimated reading time: 6 minutes
UPDATE: Although we would love to work with other small businesses outside of Pennsylvania, unfortunately, we are unable to do so. Sorry for the inconvenience.
Key Takeaways
- Sabrina’s Admin Services offers affordable bookkeeping services for small businesses in Pennsylvania with 1-5 employees.
- The service includes tasks like bank reconciliation, invoice generation, and communication with accountants and vendors.
- Clients (affiliate) appreciate the organizational skills of Sabrina, who also provides professional organizing along with bookkeeping.
- They now offer accounts receivable and payable services, focusing on creating invoices and checking processes for efficiency.
- The next steps involve a face-to-face meeting to discuss needs and sign agreements, with services billed hourly.
Services Discussed
“Bookkeeping is a vital part of your small business. If you can’t or won’t do it yourself, outsource this task to another company.”
What clients are saying about this service.
Takeaway: “Detailed and Organized”
“As my business grew, I needed someone with expertise to handle my tax filings, payroll, and other administrative duties. When I started working with Sabrina, I got so much more! She is fast and efficient, and her attention to detail is unparalleled. Now I have the time to focus my efforts on the creative end of my job, and I feel very secure knowing my business is in the competent hands of Sabrina’s Admin Services!” ★★★★★ by Kelly Avery, K&L Hair Design
What Bookkeeping Tasks do bookkeepers do?
Below are some tasks Sabrina’s Admin Services provides to help you stay organized.
- Set up electronic downloads for bank accounts and credit cards.
- Reconciled Bank and Credit Card accounts monthly.
- Match up receipts with each bank or credit card account.
- Generate and review the P&L for clients (affiliate) for the month.
- Organize the ‘Chart of Accounts’ and create consistency with transaction entries.
- Set up linked bank accounts in QuickBooks.
- Set up third-party payroll services if needed.
- Help set up QuickBooks Online.
- Communicate with your accountant.
- We can use several Bookkeeping applications, like QuickBooks Online.
Visit our post about how to interview a bookkeeper for your small business.
Add-on Option: Accounts Receivable/Accounts Payable Services
What are people saying about us? “Sabrina came in, organized my files, helped me with invoices, and will be continuing to assist me with web changes for my business. We are in contact daily. Sabrina is hired.”
~ Ilene from Plymouth Meeting, Pet Sitting Service Business Owner
Do you need help generating invoices or scheduling payments? We offer accounts receivable and payable services to small businesses with 1-5 employees.
We create invoices and bills, check the process, and find the best possible solution to support it more efficiently. Thus, we can invoice and bill quickly and easily, saving our clients (affiliate) money. Doesn’t that sound beautiful?
Accounts Receivable and Payable Tasks we handle:
- Set up and Invoice the Client’s Clients
- Emailing Correspondences to Client’s Clients
- Pay clients’ bills through their online banking.
- Correspondences with Vendors on the client’s behalf.
- Communication with the Client’s insurance agencies
We offer these add-on services virtually through your bookkeeping app and business bank account.
Add-on Option: Payroll Set Up
UPDATE 2024: We no longer offer payroll services, but we will help set up payroll with a third-party provider, such as QuickBooks Online Payroll or ADP. We have been offering payroll services since 2009 and will continue to do so through 2024. We will help manage payroll, but will not submit reports or other documents for the client. We can help you set up your account and work with you to establish tax agency accounts.
If you are looking for a payroll company, check out these posts:
How to Pick a Payroll Service for Your Business
Owner Interview with Christian from PayUSA
What do I get if I use Sabrina’s Admin Services’ bookkeeping services?
There are many things you get for outsourcing your bookkeeping services. Below are just a few.
- Peace of mind – you get to spend time doing other things instead of keeping up with your transactions.
- An easy time during tax season – you will be able to turn around your paperwork for the accountant much quicker.
- You can save money: if you hire a bookkeeper who makes less per hour than your rate, you can save money because instead of doing the work at your rate, you can have them do it at their rate. Then you can spend that time working at your rate, earning more money.
- Your paperwork files will be more organized. Sabrina is a professional organizer and has been involved in your organization, handling bookkeeping and managing business papers and files. She will ensure you can take the binder and files and keep everything organized for easy access when you need them.
I hope this helps you see that outsourcing your bookkeeping tasks can be beneficial. If you want to hire a bookkeeper, I created a list of questions you can ask them during the interview process. Feel free to check it out.
Next Step
Then, we schedule a face-to-face meeting to review your business and paperwork. We agree and sign the confidentiality agreement. We both get a copy of the contract. To clarify the assigned tasks, we also list functions, and both agree by signing the list. We both get a copy of the task list as well. After that initial meeting, Sabrina’s Admin Services charges an hourly rate and invoices every week.
Payment is through PayPal or check. Sabrina’s Admin Services email invoices are due upon receipt.
If I Am Already a Client, Can I Pay the Invoice Here?
Yes, if you are already working with Sabrina’s Admin Services, please contact Sabrina, and she will send you an invoice and a link through PayPal. Thank you for your patronage.
Outsourcing your payroll and bookkeeping services helps your company be more accountable for charges and income. It allows you to focus on making money and see the bigger picture of the company. Sabrina’s Admin Services looks forward to helping you soon.
Yes! Bookkeeping pairs well with the accounts receivable and payable add-on, and many clients also use my organizing help since I’m a professional organizer too. We’ll talk through the right mix during our meeting.
I no longer run payroll directly, but I’ll help you set up payroll with a trusted third-party provider and assist with establishing your tax agency accounts so you’re set up correctly from the start. I can process the payroll for you; however, you are ultimately responsible for payment and for ensuring funds are available. I can guide you on how to speak with payroll agencies if any issues arise.
No, I don’t file taxes or submit payroll reports. I keep your books clean and organized so tax season is faster and easier, and I communicate directly with your accountant. For payroll, I help you set up a third-party provider like QuickBooks Online Payroll or ADP, but I don’t submit reports or documents on your behalf.
Unfortunately, no. As much as I’d love to help small businesses everywhere, my bookkeeping service is limited to Pennsylvania-based businesses with 1 to 5 employees. My marketing and website services, though, are available across the U.S.A.
Invoices are sent weekly by email and are due upon receipt. You can pay by PayPal or check. If you’re already a client, just reach out and I’ll send you an invoice with a PayPal link.
Pennsylvania business owners start by filling out the contact form on the bookkeeping page. From there, we schedule a face-to-face meeting to review your business and paperwork, then sign a confidentiality agreement and a shared task list so everything is clear and transparent.
After our first meeting, I charge an hourly rate and invoice every week. Billing hourly keeps it affordable, since you only pay for the time your books actually need rather than a flat package fee.
I work with QuickBooks Online and can help you set it up if you haven’t already. I’m also comfortable using several other bookkeeping applications, so we’ll match the tools to what fits your business best.
Core bookkeeping covers things like bank and credit card reconciliation, receipt matching, and P&L review. The accounts receivable and payable add-on goes a step further, handling invoicing your clients, paying your bills through online banking, and corresponding with your vendors and insurance agencies.
Outsourcing gives you peace of mind, a smoother tax season, and more organized files. It can also save you money: if your bookkeeper’s rate is lower than yours, you free up that time to earn at your own rate instead.
Complete Suite of Services
Below is a suite of our services! Feel Free to visit any of these services for more details! We look forward to working with you and your small business!
Bookkeeping Services and add-on services in Pennsylvania, USA
Digital Marketing Support
Social Media Marketing in the USA
Website Help and Maintenance Service in the USA
Optimize Your Business & Stay on Track
Small Business Virtual Consultations in the USA
Small Business Process Improvement Service in the USA
