When starting your micro business (10 or fewer people), you could handle everything, but some tasks could be given to someone else to support and manage you as your business grows. That’s where we come in. Sabrina’s Admin Services manages those recurring admin services and streamlines those processes to make them more productive and time-effective for you, the fabulous owners.
We offer small business services to help you with your micro business, allowing you to do what you love to do and allow us to finish the tasks.
In our initial talk, we will discuss your struggles, concerns, limitations, and goals, as well as how many hours a month you will need and which service works best.
Here are the services we provide.
What is our service area?
We service Pennsylvania, USA, virtually and onsite 25 miles outside of the Collegeville, PA, radius on our Bookkeeping and Accounts Payable Services. However, we service the entire United States of America with our Website Help, SmBiz Process Improvement, and Virtual Consultation services.
How do we bill you?
After we agree upon a price, we have a retainer prepayment system and will bill you for a fixed number of hours relative to your budget.
We use a retainer prepayment system for Bookkeeping, Payroll, Accounts Payable and Receivable, Social Media Marketing, Online Ads (PPC), Business Process Improvements, Virtual consultations, Website Help, and Maintenance services.
What does this mean?
This means a flat monthly rate is billed at the beginning of the month. We then track the work in 15-minute increments and bill you when the money runs out. If the hours are not used up, they will be moved to the next month. We will only bill when the hours are about to run out. All invoices are due upon receipt.
1. Social Media Marketing /Online PPC Services*
Our first small business support service is social media and online PPC services.
Are you tired of doing social media posts and managing your PPC ads? We can help!* The tasks can be done daily, Weekly, or monthly.
Task Examples of Services:
- Determine the content strategy.
- Set up a social media platform page.
- Create Stories and Reels.
- Research the best hashtags.
- Schedule on optimal days and times.
- Using Analytics to create reports.
- Research content to share.
- Update content on the website that reflects social media and ad platform strategies.
- Email newsletter setup.
*We bill retainer scaling prices for this service. The price depends on your business (start-up to established small businesses), your company’s size, and the number of years established.
2. Website Help/Maintenance Service*
Our next service helps small business owners maintain updated website content and blog posts.
Are you getting frustrated when looking at the backend of your WordPress or GoDaddy site? Do you want to stop updating your blogs? Would you like to delegate this task to someone else? We can help!
Tasks can be completed daily, weekly, or monthly.
If you are wondering what this service includes, please review the task examples below.
- Confirm Setup With Search Engines to Help Increase Visibility
- Update Content and Images
- Work with WordPress and update page layouts and content.
*We bill retainer scaling prices for this service. The price depends on your business (start-up to established small businesses), your company’s size, and the number of years established.
3. Virtual Consultation*
Our popular small business support admin services include virtual consulting to help clients (Affiliate Link) stay focused, complete tasks, and set goals. We help you be accountable for what you say. This is focused on small business owners.
Do you want to be accountable for the tasks you promise yourself you will do? Are you looking for advice or just a sounding board regarding your plans or goals? We can be that person for you!
*This service is prepaid by project, on a project-by-project basis. Visit the page for more details.
If you are wondering what this service includes, please review the task examples below.
- Advice on what to do on a new venture.
- Help to decide on how to communicate with consumers about a situation.
- Over-the-phone support and being an advocate for the client.
- Bringing accountability to your tasks in your business.
*We bill retainer scaling prices for this service. The price depends on your business (start-up to established small businesses), your company’s size, and the number of years established.
4. SmBiz Process Improvement Services*
Another of our small business support admin services involves going through the processes to help the client streamline them, increase productivity, and reduce cost.
Do you need help revising your process to make it more efficient and less time-consuming? We can help! If you are wondering what this service includes, please review the task examples below.
- Create an organized vendor file.
- Setup Organized client files (Affiliate Link)
- General procedure checklists (Affiliate Link)
- Document Procedures
- Policy documentation
- Checklists (Affiliate Link) for Tax and Payroll procedures.
*We bill retainer scaling prices for this service. The price depends on your business (start-up to established small businesses), your company’s size, and the number of years established.
5. Bookkeeping Services* + Add on Accounts Receivable/Accounts Payable Service
We have been reducing bookkeeping services because it has become very complicated over the last five years. If your tasks are not complicated and you want to outsource this task, feel free to reach out to see if we have an opening.
Are you overwhelmed by your business bookkeeping? We can help! This small business support admin service is Limited to Pennsylvania, USA. If you are wondering what this service includes, please review the task examples below.
- Set up electronic downloads for bank accounts and credit cards.
- Reconciled Bank and Credit Card accounts monthly.
- Match up receipts with each bank or credit card account.
- Generate and comprehend P & L and Payroll Reports for Clients (Affiliate Link) to review for the month.
- Organize The Chart of Accounts and create consistency with transaction entries.
- Communicate with your accountant to modify books during tax season.
*We bill retainer scaling prices for this service. The price depends on your business (start-up to established small businesses), your company’s size, and the number of years established.
6. Add-on Accounts Receivable/Accounts Payable Service*
Are you tired of doing invoicing or paying bills? We can help! If you are wondering what this service includes, please review the task examples below.
- Invoice Client’s Customers – mailing paper envelopes and emailing invoices through QuickBooks Online
- Correspondences with Clients (Affiliate Link)
- Pay invoices
- Correspondences with Vendors
- Communication with the Client’s insurance agencies.
*We bill retainer scaling prices for this service. The price depends on your business (start-up to established small businesses), your company’s size, and the number of years established.
FAQs about Our Services
We have the Answers to Your Questions! Below are some additional questions you may have before contacting us regarding our small business support admin services.
Do we need to meet every time?
All our small business admin services can be done virtually from a secure system through the cloud. We recommend meeting in person, over the phone, or through Zoom for the initial consultation, planning, and setup of the accounts/processes.
Do you use my login information to access my accounts for bookkeeping, A/R, A/P, and website help services?
Usually, our clients (Affiliate Link) send us an invite to be added to their accounts. It gives the business owner total control over what we can access and do. And, if we stop working together, you can easily remove the connection to your needs.
Do you help with file organizing?
Yes, we do Paper Management! We can also help you get your paper clutter under control. We offer this as an additional admin service for our recurring clients (Affiliate Link). Also, we can give you this service if you have worked with us in the past or now. Feel free to contact us today! This is billed hourly, and payment is due at the end of the session.
Can you help me be accountable for my time?
Yes! In our Virtual Admin Consulting service, we can schedule a time to help you stay accountable for the different tasks and goals you want to achieve. We can also be your sounding board to generate new ideas and improve the effectiveness of your to-dos. The sky is the limit. Drilling down to the priorities and the ‘next steps’ is key to more effectively completing goals.
Are there referrals I can read about what people think about your services?
Of course, each service page above has testimonials right on them. You can also visit our testimonial page.
Looking for our home life services? Please visit these links if you are looking for Sabrina’s Organizing Solution Consultations or Virtual Home Organizing services.
