I work with plenty of small business owners that feel bookkeeping frustrates them. They don’t want to do it. They don’t even understand the importance of it. I’m here to tell you that it is important and it most is done properly to be effective.
Make Bookkeeping A Priority
First, you will need to understand the benefits of having an efficient bookkeeping system:
- Making sure your cash flow has a system. By using a budget and tracking specific transactions over time will get you see areas that need more attention. This will also help you create a process to help retrieve information when and if you need it.
- It helps you make smart business decisions. Say, for example, you need to buy a computer, where is the money going to come from? By seeing how much profit you have in your business, you can then see how much you can put aside or how much you can use for the computer. I have that didn’t care about numbers. I told them repeatedly that they are ultimately responsible for managing their business and must look at the totals. They did and as a result, made nothing this year.
- It helps you stay clear of any tax violations. There are several areas you need to be compliant like paying income taxes, payroll taxes, corporate taxes, worker’s comp, and sales tax. If your business is working properly and complying to all these different tax agencies, you are less anxious about an audit. You are more likely to keep canceled checks, receipts, tax returns, and other papers related to the review.
- If you are tracking your bookkeeping correctly, you will most like be able to prevent fraud and embezzlement because you have a check and balance process in place. Bookkeepers can help notice unusual transactions and be able to tell you of them as soon as possible to help you take action.
Now that you see the benefits of having an efficient bookkeeping, it’s time to start your accounting process with these easy steps:
- Make an account list or find a list for your industry of the post everyday items to track. Click here to see a list of common list of accounts to track.
- Start by setting up a file in QuickBooks or Quicken that follows your business bank accounts.
- Download transactions from your bank for the current year. If you are starting in January, you can start clean. Banks make it easy to download so why not use the feature?
- After you go through the transactions and add it to the proper account, make sure you reconcile each statement.
- Then, keep it going, reconciling your checking, savings, and credit card accounts consistently, EVERY MONTH. Not, every other month or every six months. There are more likely errors that will occur if you do it infrequently. And, if there is fraud, you won’t see it quickly.
- Every 3-4 months, review your Year-to-Date totals. How are you doing? Are you making money? Where is your money going?
I hope this helps you see the reasons why you need to make bookkeeping a priority. If you still feel that you can’t handle doing this process yourself, contact a trustworthy bookkeeper, like me, to help implement and maintenance your books.
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