A Tour of Sabrina’s Admin Services Website to help Your Small Business

A tour of Sabrina's Admin Services website

This week, I want to talk about the different parts of Sabrina’s Admin Services website. Since I started this site 5 years ago, I have added several different pages to help small business owners get their business up and running and on the right track.  All of these pages are full of free information. So, I figured I would shed some light on these different areas so you can see exactly what they have to offer.

First, there’s the search by categories area. It’s a drop down to see all the categories on my site. You can find this on the right hand side bar. And you can find anything there.

Sabrina's Admin Services' sort by category

Second, there is the popular posts area.  This shows you my 5 most popular posts for the last few weeks. Use this area for a quick glance of the posts that people have shared.

Sabrina's Admin Services' most popular posts

The next area is if you are looking for a particular type of post.  It is located on the main bar to the right. These “Solutions For” pages include all the posts that relate to the particular category. These pages hold several extensive posts from the entire five years.

Here is the breakdown of the “Solutions For” pages:

The money management and bookkeeping pages have plenty of free tips to help you save money.

The business success page shows a variety of tips to help you make your small business a success.

The gifts ideas page has great ideas for around the holidays when you need to get at gift for employees and clients. I also have a post for last minute gift ideas.

The inspiration page has my many quotes posts to help you get inspired to achieve your goals.

The office organization page has posts from paper management to digital clutter with many free checklists to help you get the office organized.

The office procedures page has helped small business owners set up an effective process for their office.

The privacy and security page will help you make your business more secure for your employees and your customers.

The productivity page has many posts about streamlining your business tasks.

And, lastly, the social media marketing page will give you tips and tricks for social media.

Sabrina's Admin Services solutions for

And, the advertising drop down area holds all my disclosure policy and small business resources pages. Since I share affiliate links, you will be able to see all the affiliate links on the small business resources and disclosure policy pages. Sabrina's Admin Services' resources

When visiting my blog, don’t forget to check these areas as well. If you don’t see a topic, feel free to leave me a comment below.  I hope this helps you find information easier on my website.

Please note these are affiliate links through Amazon, and at no additional cost to you, I will earn affiliate fees if you decide to make a purchase.

Tips on How to Inspire Yourself To Move Forward

Tips on How to Inspire Yourself to Move Forward

I find myself judging myself when my business plan or decisions do not go as planned. Whether I lose a client or a launch isn’t as successful as I thought, I find myself in need of some inspiration to move forward in my business and put the experience behind me. Over the years, I had tried several ways to reinvent myself to get back on track and motivated to continue.

Here are some tips on how to inspire yourself to move forward.

Read or listen to autobiographies of celebrities. I loved watching famous biographies to get inspired to continue on with my business journey. There is even a website to read about famous people’s stories. Here is the link to Biography.com website. I also enjoyed listening to audio books about C.E.O.’s experiences and how they overcame their obstacles.  The book “Chicken Soup for the Entrepreneur’s Soul: Advice & Inspiration for Fulfilling Dreams (Chicken Soup for the Soul)” by Jack Canfield is a great example  It’s one I am enjoying right now.

Reading quotes from influential people. I loved reading quotes that would relate to my situation because sometimes it was hard to find the right word to express the emotions that I was feeling. So, for me, quotes were a great help.

Here are some quotes images I found recently and wanted to share them with you. My daughter took these background pictures. I hope you enjoy them.

Caterina Fake quote about focus

So often people are working hard at the wrong thing. Working on the right thing is probably more important than working hard. ~ Caterina Fake

Mary Anne Radmacher courage quote

Courage doesn’t always roar. Sometimes courage is the quiet voice at the end of the day saying, “I will try again tomorrow.” ~ Mary Anne Radmacher

Michelle Zatlyn risk quote

People don’t take opportunities because the timing is bad, the financial side unsecure. Too many people are overanalyzing. Sometimes you just have to go for it. ~ Michelle Zatlyn

Theodore Roosevelt do what you can quote

Do what you can, with what you have, where you are. ~ Theodore Roosevelt

Reflect back on your business and where you started out.  I enjoy reflecting back on my business and where I came from and what I have accomplished.  It helps be realize that “this sadness feeling will pass”. Successful business is NEVER a straight line. It always has its ups and downs.

Change routine and set new goals.  Ever 6 months or so I revisit my goals and determine what I want to continue with and what needs to be modified.  For me, revisiting goals in the summer really helps me push through to the end of the year.

Get some training.  Sharpening my skills always helps me keep on going.  It gives me the confidence to put myself out there and complete my goals.

Well, that’s it for now. I hope this helps you get inspired to move past your emotions and continue on with your small business.

Now it’s your turn. What do you do to motivate yourself to keep going?  Please leave a comment below. I would love to hear from you.

Please note these are affiliate links through Amazon, and at no additional cost to you, I will earn affiliate fees if you decide to make a purchase.

How to Tag People on Social Media Sites

How to Tag People on Social Media Sites

Do you know how to tag people on social media sites like Facebook, Pinterest, Twitter, Instagram, Snapchat, and Google+?  I know this sounds obvious and on some sites, it is. But, other sites, you may need some guidance. First, let’s start out with what the benefits are for tagging people.

Benefits to tag people on social media sites:

  • Bring another company’s name to your readers’ attention.  On most of the social media sites listed above, after you tag a person or company, you will see a link that then links you up to the other person’s social media site.
  • Informing others you are sharing their image or company information. This notifies the tagged company or people so they know you are sharing their great content.
  • Making your reader’s life easier. If you tag a page or person, your reader doesn’t have to search for the link if they want more information about the person’s services.
  • Help you get more exposure for your business. I have personally experienced several occasions where big companies will share my favorable review on a product or app.  For example, this Microsoft OneNote is one that Microsoft shared a few times on Twitter. Caution: I experienced some spam while tagging a company on Facebook.  So be selective on where your tag people and companies. Twitter is the best for this but still try Pinterest, Instagram and Google+ too.

As you can see, there are many benefits for doing this.  It has helped me get more exposure and even new readers.  So, what are you waiting for?

Let’s begin if you decided to start tagging people.

Let’s start with Facebook:

  • To mention a person in a post or comment. This is from their help center. Feel free to click-through to visit their support section. 
    1. Type the name of the person with a capitalized first letter (ie L for Lisa).
    2. Select their name from the drop-down menu and that’s it.
  • To mention a Page or group in a post or comment:
    1. You can add after the content or within the content in the post.
    2. Type “@” sign and then its name, then select the company or page from the drop-down menu.

Twitter is even easier:

  • How to mention someone on Twitter?
    1. Type in the @ sign then type the name of the person or company.
    2. Select the one that you want.
    3. Note: you can even send a comment to people you are not following.

Now, Pinterest:

  • How to mention members in a pin?
    1. First, create or select the pin you want to share with the member.
    2. Click on the description area of the pin.
    3. Type @ sign and then type the name of the member you want.
    4. Then, save it to a board of your choice.

Instagram: Visit their help center to get more information. 

  • To tag people in your photo as you’re sharing it:
    1. Tap Tag People from the Share screen.
    2. Tap on someone in the photo.
    3. Start entering their name (or username) and select them. If you don’t see the person’s name, tap Search for a person.
  • To add people to a photo you’ve already uploaded:
    • Go to the photo.
    • Tap  (Apple iOS) or (Android) below the photo.
    • Tap Tag People.

Google+: Believe it or not, people are still using Google+.  If you are a person who does, here’s how to tag people. 

  • To tag people on Google+.
    1. Type your message and add ‘+’ or ‘@’ signs
    2. As you type the name, a list of people will appear.
    3. Select the one you want to mention.

Now, Snapchat: Admittedly, it is the newest one of my social media accounts.  Now, Snapchat doesn’t call it “tagging” but you can send images to other people through their app. 

Look at Snapchat as a glorified texting app. But, you can still connect with friends, clients, coworkers and chat with them.  I know it’s not quite the same as tagging, but since it is the newer app, I wanted to mention it.

  • How to Chat with people on Snapchat:
    1. Click the left bottom in the app. snapchat
    2. Select the people you want to send a chat to or search the name at the top “Search area”.
    3. Double click on person’s name.
    4. The name of the person you are sending shows at the bottom left.
    5. You can add text and stamps (which are little images) on the photo you took.
    6. Then press the arrow at the bottom right of the image.

If you want more information about Snapchat, here is their help center.

Note: not everyone will be notified of your mentioned posts because they may have set up their notifications settings to not allow this.  But, if they do, tagging them is a great way to get noticed.

I hope this was helpful for you and your company.  Now it is your turn, how do you use tagging?  Please leave a comment below.  Let’s continue the conversation.

Please note these are affiliate links through Amazon, and at no additional cost to you, I will earn affiliate fees if you decide to make a purchase.

How To Respond Quickly In Facebook Messages

How To Respond Quickly In Facebook Messages

Corresponding through Facebook is an easy way to communicate with leads and other associates.  It helps you speak one on one with people to be able to instantly get and give an answer to any question they may have.

Do you receive messages through your Facebook company page?  If not, you can do this fairly easily.

  • First, go to your page, then click on “Settings” at the top right of your Page.
  • From General tab, click “Edit” next to “Messages”.
  • Click to check the box next to “Allow people to contact my Page privately”.checkoffbox
  • Then press Save Changes.

Now, that you have messages setup on your Facebook page. Did you know your page is rated on your response time?

When you are looking at your business Facebook page, you may have noticed the section called “Response rate” on the right-hand side of the page.  It looks like this.  response rate

Don’t worry, no one else sees it only the admin people.

If you want more detailed information, check out this support page on Facebook. It has everything you need to help you with your Facebook company page.

Now, how to set up automated responses for Facebook Messages.

Under Settings, go to “Messaging” and scroll down to “Response Assistant”. It looks like the image below. I used my Sabrina’s Organizing Facebook page as an example.

First, you can activate a stay responsive feature when you are NOT near your computer. It will send a person an automated message right when they send you a message. They give you a suggested response message to use or you can modify it.  To activate this feature, slide the bar from a No to show the Yes.  Then you can change the text on what you want the response to say by clicking on the Change button.  They give you some options to add to the message like your website and phone number.  I recommend adding your website. This gives you another way to have the potential client check out something else you have to offer. 

facebook response assistant

“Stay responsive when you can’t get to your computer or phone” section is for when your business is closed.  Maximum number of characters: 250

Also, in this section, click on the Schedule tab at the top of this section and you can schedule the times you are away from your computer, AKA “OFF HOURS”.  Here is what this looks like. Add the different times for weekdays and weekends.  Make sure you adjust the timezone too.


Facebook indicated if you activate these features, it will help you with your responsive rate on your page.

“Send instant replies to anyone who messages your page” section is an instant reply so they know you received the message. Maximum number of characters: 250

This feature is a great feature to tell your customers that you will be getting your message as quickly as possible.  If you have certain times of the day you visit your page, you can show that in the message as well or you can use their default message.  I like to add a link to my blog here as well.

“Show a messenger greeting” section will send a message the first time they send you a message through Messenger. Maximum number of characters: 160

If someone is sending you a message for the first time, you can have a specific message for that as well. If you add personalization, you could write a message for someone to visit your website for additional tips.

Test it out and let me know how it goes.  Now it’s your turn, have you ever used this feature? What do you like about it?  What benefits does it have? Please leave a comment below.  I would love to hear your thoughts on this Facebook automated messaging feature. 

Please note these are affiliate links through Amazon, and at no additional cost to you, I will earn affiliate fees if you decide to make a purchase.

7 Easy Tasks before going on a mini-vacation

7 Easy Tasks before going on a mini-vacation

Summer is here and we are all planning for some time away, even us Small Business Owners. Last week, I talked about ways to take an affordable mini-vacation.

This week, I will be talking about 7 easy tasks to do before actually going on a mini-vacation.

  • If you use papers often, set up your desk for the first day you return. Place all the tasks in order by priority.
  • Update your planner for when you have returned BEFORE you leave. Write down what you need to do when you return the day before. There may be some changes but the majority of the tasks will be there and it will remind you what needs to be done, even if you have more to write.
  • Send an email to your clients a few weeks before to tell them of your up-in-coming mini vacation. Especially those customers you speak to often. Then again remind them a few days before. This will help the people who don’t write it down.  Make up a sample email that you use each year so you don’t have to create a new one every time you go on vacation.
      • Exact dates you will be gone
      • The reason you are NOT in the office
      • Mention who they can contact when you are not around (if any).
      • Too many details about your time away.
      • Volunteering another person for a task when you didn’t ask them.
      • Telling people who you will contact them as soon as you return from vacation. Remember: you will need time to catch up so don’t make any obligations or promises that will stress you.
  • Set up an out of office message in the PM the day before you leave.  We tend to be on call with our clients but doing this will also remind the customers that are not less organized about writing down other people’s schedules. Make sure the message is professional. You can say things like: “I will be out of the office from _____ to ______. Please leave a message and I will get back to you after _____ (date). If it is an emergency, please contact ________ at __________ number. Thank you for calling.”
      • Don’t mention you are on vacation.  Since small business owners usually work from home, by saying you are on a vacation, it basically is telling a stranger no one is home.
  • Take caution when setting up autoresponder email messages. This will respond automatically to ANYONE who sends you a message even the stores, solicitors, and spam. I like to use this only for certain email addresses. As business owners, you probably have more than one email.  If you decide to do autoresponders, be sure to use it only for the email addresses with the least about of spam.
      • I will be out of the office from ______ to ________. If you need immediate help while I’m unavailable, please email (other person’s email address). Thank you for your understanding.
      • I will be unavailable from ________ to ________. If you need immediate help, please contact __________ at (other person’s email address)by email. Thank you for your understanding.
  • Set up appointments before you leave for when you return. If you meet with clients, make sure your recurring appointments are in the books so you don’t miss a meeting.
  • Write your posts ahead of time. If you blog weekly, write a simple but detailed blog post for when you are away. To make the post easier to write, you can use an older archived more general post and elaborate more on a particular part of the post and create a whole new post.  This way, you have the majority of information and just need to add a few more facts to finish it off.  This speeds up the process of creating and writing the post.

Well, that’s it for now.  I hope these 7 Easy Tasks before going on a mini-vacation help you get ready for your well-deserved time away. Now it’s your turn, what do you do to get ready for your vacation?  Is there a task that you do that isn’t included above?  Please leave a comment below.  I would love to hear from you.

Please note these are affiliate links through Amazon, and at no additional cost to you, I will earn affiliate fees if you decide to make a purchase.

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